Library

Policies and Procedures

Library Use Policies

Library Registration
New IPS students are registered for library privileges at the beginning of their first semester.  Privileges expire immediately upon withdrawal, leave of absence or upon graduation from IPS.  Only students who are financially cleared by the Institute and have no overdue materials or fines with the IPS Thelen Library (or with a library with which IPS has a cooperative agreement) may re-register for privileges upon returning to IPS as a degree seeking student.

The User ID number is included in a barcode affixed to the back of the IPS student identification or ID card.  Students should present a valid ID card with the User ID bar code in order to borrow materials.

Circulation of Materials

All IPS students who are financially cleared with the Institute and the Library (including the libraries with which IPS students have borrowing privileges), may borrow materials.

Loan Periods for Library Materials*

  • Books in the general collection circulate for 14 days.  Books may be renewed, provided there are no requests for the items.
  • Videotapes may be borrowed for 7 days and renewed, provided there are no requests for the items.
  • AV equipment (cameras, tripods, etc.) shall not leave the IPS facilities, but may be borrowed for three (3) hours.
  • All test materials that are available for circulation may be checked out for two (2) days.  (IPS faculty may request extended circulation periods.) Test materials on reserve may be checked out for three (3) hours, but can not be removed from the IPS premises. Only authorized students may borrow test materials.
  • Reference materials, Journals, Reserves, and certain Test Kits are non-circulating or limited circulating materials, and are for use only in the Library or on the IPS campus premises.


Renewal of Loan Periods

To avoid fines, please return all materials on time or renew the materials online using the OPAC, by email, or by telephone request to library staff.

*Exceptions may be made at the discretion of a Librarian.

Overdue, Lost and Damaged Materials

Penalties

Students with overdue library materials or library fines cannot register for the next semester, get grades or transcripts, or graduate until their library accounts are cleared.

The first penalty level for delinquent or overdue materials is the suspension of borrowing privileges. Fines will begin after a grace period of 7 days for general circulation materials.  Privileges will be restored when materials are returned/renewed and fines paid.

Overdue Fines

  • Books and media (general circulating): $.25/day/item.  (For these materials only, fines are imposed after a 7 day grace period.)
  • Circulating Test kits: $10.00/day /kit.
  • Reserves & Reserve Test kits: $1.00/ hour/kit (up to a maximum of $10/day).
  • Cameras and other AV equipment: $1.00/hour (up to a maximum of $10/day).
  • No fines will be accrued on the days when the Library is closed to patrons.
  • The maximum fine for tests and equipment is $200 per item.

Replacing Lost or Damaged Materials

  • Students are responsible for the library materials charged to their account. Library privileges will be suspended until fees are paid.
  • With the prior approval of the Library Director, borrowers may provide a  replacement copy of the damaged or lost item to the Library, in lieu of paying a replacement cost.  The replacement must be the same as the damaged or lost item.

Methods of Payment

Payments of fines and fees may be made to the IPS Business Office by cash, check, or money order. Personal checks must include the individual’s name, address and phone number.  The check must be payable to The Institute for the Psychological Sciences.

Refunds for Recovered Items

If a borrower finds any lost materials that he/she has paid for, the Library will refund the cost of the materials, if the Library has not already replaced the item.

IPS Copyright Policies

It is the policy of the Institute that all faculty, staff, students, and other members of the Institute community adhere to all copyright laws concerning the reproduction of materials and will be responsible for any infringement(s).

Copyright is defined by the United States Copyright Office as: a form of protection provided by the laws of the United States (title 17, U.S. Code) to the authors of “original works of authorship,” including literary, dramatic, musical, artistic, and certain other intellectual works. This protection is available to both published and unpublished works. Section 106 of the 1976 Copyright Act generally gives the owner of copyright the exclusive right to do and to authorize others to do the following:

  • To reproduce the work in copies or phonorecords;
  • To prepare derivative works based upon the work;
  • To distribute copies or phonorecords of the work to the public by sale or other transfer of ownership, or by rental, lease, or lending;
  • To perform the work publicly, in the case of literary, musical, dramatic, and choreographic works, pantomimes, and motion pictures and other audiovisual works;
  • To display the copyrighted work publicly, in the case of literary, musical, dramatic, and choreographic works, pantomimes, and pictorial, graphic, or sculptural works, including the individual images of a motion picture or other audiovisual work; and
  • In the case of sound recordings, to perform the work publicly by means of a digital audio transmission.*

Applicable sections of the U.S. Copyright Law of the United States of America and Related Laws Contained in Title 17 of the United States Code are provided with this policy. Further Information about copyright laws is available in the Mary S. Thelen Library or from the United States Copyright Office, www.copyright.gov. Title 17, Section 107. Limitations on exclusive rights: Fair use38 Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include — the work in copies or phonorecords; of the work to the public by sale or other transfer of ownership, or by rental, lease, or lending; in the case of literary, musical, dramatic, and choreographic works, pantomimes, and motion pictures and other audiovisual works;, in the case of literary, musical, dramatic, and choreographic works, pantomimes, and pictorial, graphic, or sculptural works, including the individual images of a motion picture or other audiovisual work; and

(1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
* United States Copyright Office. (2004). Circular 1 Copyright Basics. Washington, D.C. [Available online:http://www.copyright.gov/circs/circ1.html, p 1.
(2) the nature of the copyrighted work;
(3) the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
(4) the effect of the use upon the potential market for or value of the copyrighted work.

The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors.

§ 108. Limitations on exclusive rights: Reproduction by libraries and archives 39

(a) Except as otherwise provided in this title and notwithstanding the provisions of section 106, it is not an infringement of copyright for a library or archives, or any of its employees acting within the scope of their employment, to reproduce no more than one copy or phonorecord of a work, except as provided in subsections (b) and (c), or to distribute such copy or phonorecord, under the conditions specified by this section, if —

(1) the reproduction or distribution is made without any purpose of direct or indirect commercial advantage;

(2) the collections of the library or archives are (i) open to the public, or (ii) available not only to researchers affiliated with the library or archives or with the institution of which it is a part, but also to other persons doing research in a specialized field; and

(3) the reproduction or distribution of the work includes a notice of copyright that appears on the copy or phonorecord that is reproduced under the provisions of this section, or includes a legend stating that the work may be protected by copyright if no such notice can be found on the copy or phonorecord that is reproduced under the provisions of this section.

(b) The rights of reproduction and distribution under this section apply to three copies or phonorecords of an unpublished work duplicated solely for purposes of preservation and security or for deposit for research use in another library or archives of the type described by clause (2) of subsection (a), if —

(1) the copy or phonorecord reproduced is currently in the collections of the library or archives; and

(2) any such copy or phonorecord that is reproduced in digital format is not otherwise distributed in that format and is not made available to the public in that format outside the premises of the library or archives.

(c) The right of reproduction under this section applies to three copies or phonorecords of a published work duplicated solely for the purpose of replacement of a copy or phonorecord that is damaged, deteriorating, lost, or stolen, or if the existing format in which the work is stored has become obsolete, if —

(1) the library or archives has, after a reasonable effort, determined that an unused replacement cannot be obtained at a fair price; and

(2) any such copy or phonorecord that is reproduced in digital format is not made available to the public in that format outside the premises of the library or archives in lawful possession of such copy.

For purposes of this subsection, a format shall be considered obsolete if the machine or device necessary to render perceptible a work stored in that format is no longer manufactured or is no longer reasonably available in the commercial marketplace.

(d) The rights of reproduction and distribution under this section apply to a copy, made from the collection of a library or archives where the user makes his or her request or from that of another library or archives, of no more than one article or other contribution to a copyrighted collection or periodical issue, or to a copy or phonorecord of a small part of any other copyrighted work, if —

(1) the copy or phonorecord becomes the property of the user, and the library or archives has had no notice that the copy or phonorecord would be used for any purpose other than private study, scholarship, or research; and

(2) the library or archives displays prominently, at the place where orders are accepted, and includes on its order form, a warning of copyright in accordance with requirements that the Register of Copyrights shall prescribe by regulation.

(e) The rights of reproduction and distribution under this section apply to the entire work, or to a substantial part of it, made from the collection of a library or archives where the user makes his or her request or from that of another library or archives, if the library or archives has first determined, on the basis of a reasonable investigation, that a copy or phonorecord of the copyrighted work cannotbe obtained at a fair price, if —

(1) the copy or phonorecord becomes the property of the user, and the library or archives has had no notice that the copy or phonorecord would be used for any purpose other than private study, scholarship, or research; and

(2) the library or archives displays prominently, at the place where orders are accepted, and includes on its order form, a warning of copyright in accordance with requirements that the Register of Copyrights shall prescribe by regulation.

(f) Nothing in this section —

(1) shall be construed to impose liability for copyright infringement upon a library or archives or its employees for the unsupervised use of reproducing equipment located on its premises: Provided, That such equipment displays a notice that the making of a copy may be subject to the copyright law;

(2) excuses a person who uses such reproducing equipment or who requests a copy or phonorecord under subsection (d) from liability for copyright infringement for any such act, or for any later use of such copy or phonorecord, if it exceeds fair use as provided by section 107;

(3) shall be construed to limit the reproduction and distribution by lending of a limited number of copies and excerpts by a library or archives of an audiovisual news program, subject to clauses

(1), (2), and (3) of subsection (a); or

(4) in any way affects the right of fair use as provided by section 107, or any contractual obligations assumed at any time by the library or archives when it obtained a copy or phonorecord of a work in its collections.

(g) The rights of reproduction and distribution under this section extend to the isolated and unrelated reproduction or distribution of a single copy or phonorecord of the same material on separate occasions, but do not extend to cases where the library or archives, or its employee —

(1) is aware or has substantial reason to believe that it is engaging in the related or concerted reproduction or distribution of multiple copies or phonorecords of the same material, whether made on one occasion or over a period of time, and whether intended for aggregate use by one or more individuals or for separate use by the individual members of a group; or

(2) engages in the systematic reproduction or distribution of single or multiple copies or phonorecords of material described in subsection (d): Provided, That nothing in this clause prevents a library or archives from participating in interlibrary arrangements that do not have, as their purpose or effect, that the library or archives receiving such copies or phonorecords for distribution does so in such aggregate quantities as to substitute for a subscription to or purchase of such work.

(h)(1) For purposes of this section, during the last 20 years of any term of copyright of a published work, a library or archives, including a nonprofit educational institution that functions as such, may reproduce, distribute, display, or perform in facsimile or digital form a copy or phonorecord of such work, or portions thereof, for purposes of preservation, scholarship, or research, if such library or archives has first determined, on the basis of a reasonable investigation, that none of the conditions set forth in subparagraphs (A), (B), and (C) of paragraph (2) apply.

(2) No reproduction, distribution, display, or performance is authorized under this subsection if —

(A) the work is subject to normal commercial exploitation;

(B) a copy or phonorecord of the work can be obtained at a reasonable price; or

(C) the copyright owner or its agent provides notice pursuant to regulations promulgated by the Register of Copyrights that either of the conditions set forth in subparagraphs (A) and (B) applies.

(3) The exemption provided in this subsection does not apply to any subsequent uses by users other than such library or archives.

(i) The rights of reproduction and distribution under this section do not apply to a musical work, a pictorial, graphic or sculptural work, or a motion picture or other audiovisual work other than an audiovisual work dealing with news, except that no such limitation shall apply with respect to rights granted by subsections (b) and (c), or with respect to pictorial or graphic works published as illustrations, diagrams, or similar adjuncts to works of which copies are reproduced or distributed in accordance with subsections (d) and (e).

Source: Circular 92 Copyright Law of the Copyright of the United States of America and Related

Laws Contained in Title 17 of the United States Code June 2003, Available Online:

http://www.copyright.gov/title17/circ92.pdf.