Business Office

General Information

Services the Business Office Provides for Students

Payments
Student payments and benefactor donations to IPS may be made in the Business Office.  Cash, Check, MasterCard, Visa, Discover and American Express are all accepted.  Credit Card payments may also be made by phone to (703) 416-1441.

Financial Clearance

THE 5 STEPS TO FINANCIAL CLEARANCE

1. Complete your Enrollment Form.  The Registrar and your Advisor will help you decide the courses you will take for the given semester.  Sign up for those courses you intend to take with your Academic Advisor and get his or her signature on your form.

2. Make Arrangements for Payment.  Bring your signed Enrollment Form to the Business Manager to pay your tuition and fees.  There are 3 types of payments (methods may be combined to complete the full amount due):
  • Pay in full by Credit Card, Check or Cash
  • Use your Financial Aid previously approved from the Financial Aid Office
  • Apply for the Student Installment Payment Plan (SIPP) with the Financial Aid Office.
3. Business Manager Signs Your Enrollment Form.  When your payment arrangements are complete, the Business Office will update your Financial Clearance and update the class roster with the Registrar and Library.

4. School ID Card.  Business Manager will issue or update your IPS ID Card and Kastle electronic access key card.

5. Go to Class.  You have completed the Financial Clearance Process

Note:  Make sure you honor any payment plans made so that you do not risk your plan being revoked and/or being dismissed from classes for non-payment.

Student Identification Card
Once you have been financially cleared by the Business Manager, you may take your picture for your Student ID card.  ID Cards are usually ready within one business day.  The cards are valid only for the current semester and need to be updated as you clear financially for the start of each semester.

Textbooks and Materials
Most textbooks are available from eCampus by ordering on our Virtual Bookstore.  Other materials and special items for your course may need to be purchased in the Business Office which you can do during normal IPS business hours.

Building and Library Access
For your safety, access to the 1st Floor Suite and Library Entrances is protected by electronic access control.  When you have financially cleared for the semester, you will be given an electronic access key or your current key will be updated to provide you access to these areas during normal operating hours.

Photocopy Access for Library
In order to make photocopies in the library, you must have a valid access code for pre-paid copies.  Pre-paid copies may be purchased in the Business Office for 8 cents per copy in increments of 100 {$8 per 100}.  When you pay for this service in the Business Office, you will be provided a receipt to allow the library to give you access to the copier.  The Library does not accept payments directly so make sure you make arrangements in the Business Office for this during IPS business hours.

Refund Requests
In some cases, your student account may show a credit balance.  Credit balances can occur from excess financial aid payments, overpayments directly from you or refunds due to schedule changes or cancelled classes.  IPS will keep these funds available for future charges unless you request a refund from your student account.  You can find the form to request an account refund under "Online Forms" under the Business Office menu.  Checks are prepared in 7-10 business days from the day your request is received.